Public sector — UK & Ireland
Public sector labels: written quote, VAT invoice, purchasing cards accepted
The short answer: councils, NHS trusts, schools and academies, universities, housing associations, charities and public bodies in the UK and Ireland order their labels from us on a simple written quote, with a proof before production, a VAT invoice from our UK company and delivery duty paid. Below the publication thresholds of the Procurement Act 2023, a quotation is all your buyer needs.
The framework, in plain terms
Below the thresholds, a quotation is enough
Thresholds: £12,000, £30,000, €5,000
Under the Procurement Act 2023, contracts below £12,000 for central government and £30,000 for other contracting authorities — councils, NHS trusts, schools, universities — sit below the publication thresholds: your buyer orders on a written quotation, following your own internal rules. In Ireland, purchases under €5,000 need no formal quotes, and up to €50,000 three written quotes are usual — ours is written to be one of them. Every quote states the product reference, quantity, specification, lead time, price ex-VAT and VAT, and stays valid for 2 months.
Payment on order
Government Procurement Card (GPC) and other purchasing cards, credit or debit card, or bank transfer. Production starts once payment and the online proof are both confirmed. We do not offer 30-day terms after delivery, so this page is for purchases compatible with payment on order: purchasing cards, imprest accounts, departmental and project budgets.
Purchase orders and VAT invoice
Official purchase orders are welcome: send it with the signed quote and the PO number appears on the VAT invoice. The invoice is issued by Oficio Ltd (Company number 12676003 (England & Wales, incorporated 17 June 2020), VAT GB357610493, 64 Nile Street, London N1 7SR, United Kingdom) and is also available in your online account. Irish bodies with a VAT number: intra-EU reverse charge where relevant.
Delivery duty paid
Tracked delivery to the UK and Ireland with duties handled before the parcel leaves — no customs surprise at the goods-in desk, whichever side of the border your site is on. Delivery is priced with the order, per country and per weight; the delivery page sets out how.
What we supply to public bodies
Labels that end up on assets, doors, samples and seals
Six families cover most of what a council, a trust or a school orders. Each is printed to your specification — material, size, adhesive, finish — and every job starts with a proof you approve online.
Asset and inventory labels
Numbered and barcoded, on polyester or destructible film: laptops and tablets, lab equipment, furniture, tools and plant. Sequential numbering matched to your asset register, QR codes that open the maintenance record.
Tamper-evident VOID and seal labels
Seals for ballot boxes, evidence bags, medicine cupboards, meter boxes, server cabinets and USB ports. VOID film leaves its message on the surface, destructible film breaks into fragments — either way, an attempt shows.
Safety and warning labels
Electrical, plant-room, workshop and depot warnings on outdoor-grade film that survives cleaning agents and weather; GHS hazard labels for school science stores and estates chemical cupboards.
Internal signage and window stickers
Room numbers, wayfinding, opening hours, recycling and fire-safety notices on doors and glazing. Removable adhesive where the building is listed or leased, permanent where the notice must stay.
Traceability labels for labs, kitchens and archives
Sample and specimen labels for laboratories, allergen and date labels for central kitchens, archive-box and file labels with barcodes or QR codes. Variable data printed label by label in the same run, from your spreadsheet.
School and NHS labels
Equipment labels for classrooms and IT suites, ward, clinic and pharmacy labels, library and loan-stock labels — on wipe-clean synthetic film with a permanent adhesive that holds through daily disinfection.
Only have a logo and a list? Artwork is prepared in-house from your brief and shown on the proof before anything is printed.
How it goes
Four steps from need to invoice
Describe the need
Through the custom request form: format, quantity, deadline, delivery site, PO number if you already have one. Standard labels can also be priced instantly on the configurator.
Written quote within 2 working hours
Signable online, in the form your finance team expects: reference, specification, lead time, price ex-VAT, VAT, validity 2 months.
Online proof before production
Your files go through a secure upload and a preflight check; the proof is approved online, with a time-stamped record. Artwork service available in-house.
Production, DDP delivery, invoice online
Production, tracked delivery to the site of your choice, VAT invoice sent by e-mail and filed in your online account.
Supplier documents
Everything your finance team asks for, in one pack
The supplier pack (PDF) gathers what a new-supplier form usually requires: company details and registration, VAT registration, bank details, insurance, typical lead times and references by type of body. If your organisation uses its own supplier set-up form, send it to us and we complete it.
Request the supplier pack (PDF)
Invoices, quotes and proofs are filed in the group's online account, shared by every brand of the OFICIO group — no password, a sign-in link by e-mail.
- Company
- Oficio Ltd
- Registration
- Company number 12676003 (England & Wales, incorporated 17 June 2020)
- VAT
- GB357610493
- Registered office
- 64 Nile Street, London N1 7SR, United Kingdom
- Group
- Oficio Group — Oficio France SAS for euro invoicing on request
Company number and VAT registration can be checked on Companies House and the HMRC VAT checker before your first order.
References and commitments
Who we already work with, and what we hold to
We work with a regional healthcare professionals' body, a higher-education foundation, secondary schools, a coastal community association and municipal bodies in France and the UK. Detailed references by type of organisation are given in the supplier pack; we do not publish client names.
Our group has printed for public bodies since 2009 under the Print and Web brand; Tagsfab is its label-manufacturing brand.
- Custom requests answered within 2 working hours on working days.
- Online proof on every job, at no charge, before production.
- FSC or PEFC certified papers on request, with the mention on your documents if you need it.
- Personal data (asset registers, name lists, pupil or staff files) processed in the EU, deleted 30 days after delivery, with a data-processing agreement on request.
- One named contact for the whole job, from quote to invoice.
FAQ
Public sector — what buyers ask us
Do you accept official purchase orders?
Yes. Send the purchase order with the signed quote and the PO number is printed on the VAT invoice. Payment is still due on order: production starts once payment and the online proof are confirmed.
Can you invoice a public body ex-VAT?
UK public bodies pay VAT like any other customer; the invoice shows the net amount, the VAT and the gross amount, so your finance team can recover what your VAT status allows. Irish bodies that give us a valid VAT number are invoiced under the intra-EU reverse charge where it applies.
Are you listed on Crown Commercial Service frameworks?
We supply directly, on quotation, below the publication thresholds of the Procurement Act 2023. Framework listings are in progress; we do not claim membership of any framework we are not yet on. If your organisation requires a framework route, tell us which one and we will say plainly whether we can serve you through it.
What are the lead times for public-sector label orders?
Production takes 2 to 10 working days once the proof is approved, depending on the material and the finish, followed by tracked delivery. Tell us the date you need the labels on site and the quote confirms whether it can be met.
Can you deliver to several sites?
Yes, on quotation. Give us the list of sites and the quantity for each; the labels are packed per site and each parcel is tracked. One purchase order and one VAT invoice can cover every site.
A written quote, a proof, a VAT invoice. Nothing else to chase.
Describe the labels you need — we answer within 2 working hours, purchase order or not.